What is the difference between proofreading and editing?

People often think that proofreading and editing are the same. However, proofreading and editing are in fact different processes.

Proofreading involves correcting superficial errors in grammar, punctuation and spelling.

Editing is more than just correcting the obvious errors. The editing process ensures that the text makes sense. It will eliminate wordiness and clear up ambiguity. For that reason editing will be more expensive.


The proofreading process includes:
  • correcting superficial errors in grammar, punctuation and spelling
  • reviewing of the correct use of regional English (in other words ensuring that American English or British English is used consistently).


 The editing process includes:
  • correcting punctuation, grammar and spelling
  • correcting incorrect word usage
  • ensuring consistent spelling, capitalisation and hyphenation
  • drawing attention to inappropriate figures of speech
  • ensuring that essential terms are applied consistently
  • ensuring that summaries, previews etc. actually reflect the content
  • ensuring consistent style and tone
  • drawing attention to incorrect or ambiguous statements
  • eliminating wordiness, inappropriate jargon and clichéd phrases
  • moving sentences to improve clarity or readability
  • smoothing transitions
  • suggesting deletions and additions.

All proofreading and editing is completed electronically with the use of track changes in Microsoft Word.


Translation of documents from Afrikaans to English and vice versa is provided.


Transcription is to convert an audio file (such as a podcast or an interview) into a text document. The benefit of transcribing an audio file is that you can expand your potential audience considerably. You can boost traffic to your website simply by adding a transcription next to your audio file.